PURPOSE
To provide transparency on how the Company collects, and manages personal and sensitive information it collects, and how the collected information is stored and disclosed to third parties.
SCOPE
Sitech (WA) Pty Ltd trading as Sitech WA & SmartTech Australia recognises and respects the importance of protecting the privacy of an individual’s personal information. We are committed to protecting the privacy of the individuals we deal with and complying with the Privacy Act 1988 (Cth) (the Privacy Act) and other applicable privacy laws and regulations, and where relevant, the Credit Reporting Code.
This policy provides information on how personal information managed by Sitech WA Pty Ltd is collected, stored, used and how Sitech WA discloses personal information.
Sitech WA Pty Ltd reserves the right to vary this Policy when and if required.
PROCEDURE
Personal Information
Personal Information is information or an opinion that identifies, or reasonably identifiable, individual. During the provision of Sitech WA’s products and services, Sitech WA may collect your personal information.
Generally, the kinds of personal information Sitech WA collects are:
- Contact and identification information such as your name, company name, business street and postal address, business telephone, business email address or other personal contact details. •
- Professional information including your job responsibilities. •
- Consumer credit information (provided the collection is expressly consented to and for a purpose related to an application for commercial credit) being credit-related personal information lawfully created and accessible within the Australian credit reporting system including;
- Identification information
- Consumer credit liability information including information about credit accounts and credit limits
- Repayment history information
- Information about credit defaults
- Credit eligibility information, which is information about you that Sitech WA obtains for a credit reporting body such as VEDA Advantage or Dunn & Bradstreet together with information Sitech WA derives from such information based on its own analysis.
- Any other information lawfully obtainable within the Australian credit reporting system.
If your personal information is collected using a collection notice that references the Privacy Statement on the Company Website (www.sitechwa.com.au & www.smarttechaustralia.com.au) you are taken to consent to the disclosure of your personal information to overseas recipients, as listed previously. You also acknowledge and understand that by providing such content that Sitech WA will not be required to take such step as are reasonable in the circumstances to ensure such overseas recipients comply with the Australian Privacy Principles (APP).
In connection with your personal information, Sitech WA may also collect information about your payment and shipping preferences for purchases and any special interests in products or industries.
In some circumstances Sitech WA may also hold other personal information provided by you.
Other personal information collected about you through job applications include your name, addresses, email address, phone numbers and work history that is collected directly from you on our website or other job platforms and recruitment agencies whom you directly provide information to.
Sitech WA and Your Personal Information Sitech WA collects, holds, uses and discloses your personal information where it is reasonably necessary for the purposes of;
- Selling, hiring, buying, servicing and performing warranty
- Providing equipment management services.
- Providing service in relation to the financing and resale of equipment.
- Evaluating applications for, and providing, commercial credit in relation to equipment, parts and services.
- Internal research on Sitech WA’s website user’s demographics interests and behaviours to better understand and serve Sitech WA’s customers.
- Accounting, billing and other internal administrative purposes.
- Identifying and informing you of products and services that may be of interest to you from Sitech WA or selected third parties
- Other legal requirements.
Where reasonable personal information is used or disclosed, Sitech WA takes steps reasonable in the circumstances to ensure that it is relevant to the purpose for it is to be used or disclosed. You are under no obligation to provide your personal information to Sitech WA. However, without certain information from you, Sitech WA may not be able to provide its products and/or services to you.
Disclosure of Personal Information
Sitech WA discloses your personal information for the purpose for which Sitech WA collects it. That is, generally, Sitech WA will only disclose your personal information for a purpose to set out for why Sitech WA needs your information. This may include disclosing your personal information to affiliates and related parties, Sitech WA’s subcontractors and third parties engaged to perform administrative or other services for the purposes of;
- Processing customer orders and delivering and supplying products and services;
- Data processing and market research services;
- Marketing Sitech WA’s products and services;
- Regulatory and compliance purposes;
- Updating of credit information to credit reporting agencies;
- Resale and valuation services; or
- Underwriting, assessing, and administering insurance risk and claims.
Overseas Disclosures
Sitech WA may disclose personal information to overseas recipients in order to provide its services and products and for administrative or other business management purposes. Recipients of such disclosures are located in the United States of America.
Before disclosing any personal information to an overseas recipient, Sitech WA takes steps reasonable in the circumstances to ensure the overseas recipient complies with the Australian Privacy Principles, or the overseas recipient is bound by a substantially similar privacy scheme and there are mechanisms that you can access to take action to enforce that scheme, unless you consent to the overseas disclosure or it is otherwise required or permitted by law.
Direct Marketing
Sitech WA may use and disclose your personal information in order to inform you of products and services of Sitech WA that may be of interest to you. In the event that you do not wish to receive such communications, you can optout by contacting Sitech WA, or through the mechanism contained in a marketing communication to you.
Security of Personal Information
Sitech WA takes steps reasonable in the circumstances to ensure that the personal information it holds is protected from misuse, interference and loss from unauthorised access, modification, or disclosure. Sitech WA holds personal information in both hard copy and electronic forms in secure databases on secure premises, accessible only by authorised staff.
SITECH WA uses Secure Sockets Layer (SSL) encryption, when collecting or transferring certain personal information such as financial information. SSL encryption functionality is evidenced by either the symbol of an unbroken key or closed lock (depending on your browser) being visible at the bottom of your browser window.
Sitech WA will destroy or de-indentify personal information in circumstances where it is no longer required, unless Sitech WA is otherwise required or authorised by law to retain the information.
Access to Personal Information
Sitech WA takes steps reasonable in the circumstances to ensure personal information it holds is accurate, up-todate, complete, relevant and not misleading. Under the Privacy Act, you have a right to access and seek correction of your personal information that is collected and held by Sitech WA.
If at any time you would like to access or correct the personal information that Sitech WA holds about you, or you would like more information on Sitech WA’s approach to privacy, please contact Sitech WA’s Privacy Compliance Officer.
Sitech WA will grant access to the extent required or authorised by the Privacy Act or other law and take steps reasonable in the circumstances to correct personal information where necessary and appropriate.
You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your personal information, please contact us in writing and be reasonably specific about the information you require.
In order to protect your personal information you must provide proof of identity. This is necessary to ensure that the personal information is provided only to the correct individual and that the privacy of others is protected.
Sitech WA may charge an administrative fee, which reflects the cost to Sitech WA, for providing access in accordance with your request.
If Sitech WA refuses your request to access or correct your personal information, Sitech WA will provide you with written reasons for the refusal and details of complaint mechanisms available to you. Sitech WA will also take steps reasonable in the circumstance to provide you with access in a manner that meets your needs and the needs of Sitech WA.
Sitech WA will endeavour to respond to your request to access or correct your personal information within 30 days from your request.
Collection of non-personal information
Sitech WA automatically receives some non-personal information when you visit Sitech WA’s website including:
- The name of the domain from which you access the Internet;
- The Internet protocol (IP) address of the computer you are using.
- The browser software you use and your operating system.
- The date and time you access Sitech WA’s website.
- The geographic location from which you access Sitech WA’s website.
- The Internet address of the website from which you linked directly to Sitech WA’s website.
Sitech WA uses this information to monitor the usage of its website. All of the information Sitech WA automatically captures provides Sitech WA with the ability to enhance its customers’ search and shopping experiences and to determine aggregate information about its user base and usage patterns. When you click on a link or banners on Sitech WA’s website that takes you to a third-party website (i.e. a website which is not controlled by Sitech WA), you will be subject to the third party’s privacy policy.
While Sitech WA supports the protection of privacy on the Internet, Sitech WA cannot be responsible for the actions of a third-party website. Sitech WA encourages you to read the posted privacy statement on any and every website you visit, whether you are linking from Sitech WA’s website or browsing on your own.
Use of Cookies
Sitech WA uses data collection devices such as “cookies” to deliver customised visitor experiences and to analyse website user metrics. “Cookies” are small files placed on your hard drive that assist Sitech WA in providing its services. While you may configure your browser to reject cookies, due to the technology Sitech WA uses, cookies are required to register with and purchase products and services online from Sitech WA’s website. Most cookies are “session cookies”, which means they are automatically deleted from your hard drive once you close your browser. You may encounter cookies or other data collection devices that are placed by third parties.
Sitech WA does not control the use of cookies by third parties.
Sitech WA also captures metrics on the number of visitors to its sites for use in server capacity needs.
Contact Sitech WA
For further information or enquiries regarding your personal information, or if you would like to opt-out of receiving any promotional communications, please contact Sitech WA’s Privacy Compliance Officer;
Privacy Compliance Officer
Sitech WA
1/8 Hasler Road, Osborne Park, WA 6017
08 9392 7700
privacy@sitechwa.com.au
Privacy Policy Complaints and Enquiries
Please direct all privacy complaints or enquiries to Sitech WA’s Privacy Compliance Officer. At all times, privacy complaints to Sitech WA;
- Will be treated seriously.
- Will be dealt with promptly.
- Will be dealt with in a confidential manner.
- Will not affect your existing obligations to Sitech WA or affect the commercial arrangements between you and Sitech WA.
Sitech WA’s Privacy Compliance Officer will commence an investigation into your complaint. You will be informed of the outcome of your complaint following completion of the investigation. In the event that you are dissatisfied with the outcome of your complaint, you may refer the complaint to the Federal Office of the Australian Information Commissioner.
Responsibilities of the Company
Sitech WA and SmartTech Australia are committed to ensuring that the regulation, compliance, disclosure and secure storage of personal information will be adhered to.
The Managing Director of Sitech WA & SmartTech Australia is accountable to the Board of Directors for ensuring that this Policy is implemented and that its effectiveness is reviewed annually. This Policy applies to all Sitech WA and SmartTech Australia sites and will be updated every two years or earlier if deemed necessary.
All Sitech WA and SmartTech Australia personnel and contractors in all areas of the Company’s activities are responsible for applying Policy where applicable.
This Policy, supporting procedures and objectives shall be clearly communicated to all employees and contractors, and is available on the Company website.